What are User Accounts? Why should I create them? How do I create them?

27 May

How many of us have one computer that multiple people in the household use? How many of us have grandchildren that come over sit down at the computer and know how to change your settings and background on your computer faster then you can stop them? How many of us are worried that they might get on stuff they are not suppose to?

There a few simple and easy ways to keep your computer safer, the way you want it, and keep it safer for the little ones. This simple method requires the creation of Multiple User accounts. There are many benefits of creating various user accounts and there are 3 different types of User accounts you can create.

I will give you a brief explanation of how to do this and the difference between all 3 different types of accounts.

First is the Administrator account

  •  This accounts has full control of the computer and can make whatever changes they want to  the system.
  • You should really only log on as an administrator only when you are certain you know what you are doing and only when you are making extensive changes to your computer
  • When you are executing something that Windows 7 considers security-sensitive they might ask you for your administrator account and password if you set one up

Second User account is called Standard Groups

  • Users can do most things on a computer without ever running into a need for Administrator permission
  • Allowed to run programs , use and create files and install programs
  • You can have multiple Standard Accounts based on how many people are using your PC
  • It’s Great for everyone that uses the computer to have their own accounts for many reasons but also just for the simple reasons of everyone being able to organize their files the way they want and have their Desktop look the way they want it to

The Third Group is called Guest Groups

  • This is for people that don’t have their own user accounts on your PC.
  • When logged on as a Guest account, you can work on the computer without being able to modify the computer or any of its files.
  • This is a limited account that requires no password
  • This would be a great account to have on your computer that can be set up for family members  or friends that visit and need to use your computer. Also its a great account to let children or young adults to use when they visit.You can set Parental Controls on this account if needed

So now that you know the difference between the 3 different types of users, you are ready to determine which accounts you should have. I will give you a few examples of my suggestions. If you have two users to your computer, an example : Husband and Wife – I would create two Standard Accounts. One for the husband and one for the wife, and then I would have a third account set up as a Guest account for visitors.

So how exactly do you set up a User account?

For those Windows 7 users it is very simple

Step 1.  – Click on the START button in the lower left corner of you screen

Step 2. – Type in “Add user account”

Step 3.  – Select “Add user account” at the top of your list

Step 4.  – Select on “Create New account”

Step 5. – Select what you would like to name the account ex: Person’s Name

Step6. – The computer will ask what kind of account you would like it to be. Either, Administrator, Standard or Guest

Step 7. – It will then give you a series of settings that you are allowed to change for account ( Name, password, picture, set up Parental Controls, delete account)

YOU DID IT! You now have your own user account, and you can continue to create one for everyone that uses your same PC! It’s almost like having different computers for each user without having to actually buy an additional PC! Enjoy setting up your user account, and organizing it the way YOU want it!

– Techspert Erin Ms Oosterdam

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3 Responses to “What are User Accounts? Why should I create them? How do I create them?”

  1. Ken MacKelvie December 12, 2012 at 5:29 am #

    Having attended the photo workshops on Volendam I was keen to download and enhance my photos. All good ’till I transferred them from my pc’s HD to my new external hard drive where I wish to store ALL my photos.I used the right click and send to command. Now I wish to delete the pc stored photos to free up space and I find that this will erase the ext HD
    photos too. I am very new to Win 7 and Live photo gallery and would appreciate some advice . HELP!!!!!!!!!
    Ken MacKelvie

    • haldigitalworkshop December 12, 2012 at 5:07 pm #

      Hi Ken, Have you attempted to delete the files while the external hard drive is not plugged in? This will ensure that nothing happens to those while you’re deleting from the actual PC. Hope that helps!

      Digital Workshop Team

      • Ken MacKelvie December 13, 2012 at 5:39 am #

        Many thanks. Problem solved.

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